How to Start Planning Your Wedding

Planning your wedding is one of the most exciting yet overwhelming journeys you’ll embark on. Whether you’re newly engaged or just starting to think about venues, timelines, and guest lists, getting organized early and finding the right support can make all the difference. At CJ Event Capture, we specialize in turning dreams into seamless, beautiful events. Here’s how to start planning your wedding and enjoy the process every step of the way.

Step 1: Set a Vision and Budget

Before diving into the details, sit down as a couple and dream big. What kind of wedding do you envision? A beachfront ceremony in White Rock? A rustic barn celebration in Bellingham? A sleek city event in downtown Seattle? Knowing the style, size, and vibe you’re aiming for sets the tone for every decision ahead.

Once you’ve aligned on a vision, the next step is your budget. Identify your total budget and discuss how much you’re comfortable allocating to the big-ticket items: venue, catering, attire, décor, and entertainment. Keep room for miscellaneous expenses and buffer zones for unexpected costs.

Step 2: Create a Realistic Timeline

Most weddings take 12–18 months to plan, but it’s possible to organize one in less time with the right guidance. Your wedding date will dictate your planning schedule. Start with booking the most in-demand elements first: venue, photographer, and planner. Then work backward to build your planning timeline, including dress fittings, tastings, and RSVP deadlines.

Use a shared digital calendar to track deadlines, meetings, and payment schedules to stay on top of things.

Step 3: Find and Hire a Wedding Planner

If you’re wondering how to start planning your wedding without losing sleep, the best answer is: hire a wedding planner. An experienced planner can help:

• Define your priorities
• Suggest trusted vendors
• Keep you within budget
• Handle logistics and timeline
• Reduce your stress significantly

CJ Event Capture offers full-service and a la carte wedding planning throughout Seattle, Bellevue, Renton, Bellingham, Surrey, White Rock, and Vancouver. Our planners ensure every detail is covered so you can stay focused on enjoying your engagement.

Step 4: Choose the Right Venue

Your venue defines the atmosphere and often dictates your wedding date. Consider your guest count, theme, and season. Are you planning:

• A beach wedding in Vancouver?
• A vineyard event in WA?
• An indoor winter celebration in Bellevue?

We recommend booking your venue 9–12 months in advance. CJ Event Capture works closely with top venues and can help you evaluate options that match your aesthetic and logistical needs.

Step 5: Curate Your Vendor Dream Team

Great vendors make your day run smoothly. Here are a few key roles to secure:

• Photographer/Videographer: Book early to ensure your top choice.
• Caterer: Choose someone who can match your theme and dietary needs.
• Florist: Book someone experienced in seasonal and sustainable florals.
• Entertainment: From DJs to live bands and photo booths (like our luxury setups), this sets the tone.
• Officiant: For religious or civil ceremonies, secure someone you trust.

Having a planner manage vendor coordination ensures no missed details or last-minute hiccups.

Step 6: Plan the Design and Experience

Think beyond colors and centerpieces. Your wedding should reflect your personality as a couple. We guide you through:

• Color palette and mood board creation
• Table settings and layout design
• Guest experience (welcome gifts, entertainment, interactive stations like our photo booths)
• Event flow and transitions

Our team can help create a seamless design plan that fits your venue and your vibe.

Step 7: Guest List & Invitations

Your guest count affects nearly every decision—venue, budget, catering. Finalize your list early and begin collecting addresses.

Then comes invitations. Whether you choose mailed, digital, or both, ensure they reflect your theme. We also offer custom-designed invites and save-the-dates.

Step 8: Don’t Forget the Extras

Add-ons like drone videography, champagne walls, donut bars, or a highlight reel can elevate the guest experience. CJ Event Capture offers these enhancements as part of our all-in-one wedding packages.

Step 9: Rehearse and Relax

With your vendors, timeline, and logistics confirmed, plan a rehearsal and final walkthrough. Your wedding planner will ensure everyone’s on the same page.

Take this time to relax, spend time with loved ones, and prepare for a magical celebration.

FAQs

When should I start planning my wedding?
Ideally 12–18 months before your target date. For shorter timelines, hiring a planner helps streamline the process.

How much does a wedding planner cost?
It varies by location and scope of services. At CJ Event Capture, we offer customizable packages for full-service and partial planning.

What if I’m planning a destination wedding in Washington or Canada?
We specialize in destination-style weddings and can help with local logistics, travel coordination, and remote planning.

Can I plan a wedding on a small budget?
Absolutely. Focus on your priorities, limit your guest list, and work with vendors who offer flexible packages.

How do I find the best wedding planner near me?
Look for planners with positive reviews, a strong local network, and experience in your type of venue. Schedule a free consultation with CJ Event Capture to explore your options.

Let’s Make Wedding Magic Happen

Whether you’re dreaming of a glamorous ballroom wedding or an intimate lakeside affair, CJ Event Capture is here to help bring your wedding vision to life. From vendor management and timeline creation to event design and entertainment, our team is ready to guide you every step of the way.

📞 Call us today at 360.739.8259
📧 Email: [email protected]
🌐 Website: www.cjeventcapture.com